OFFICE ADMINISTRATOR - MUSIC MINISTRY & ABENDMUSIK (PART-TIME)

POSITION SUMMARY: The Office Administrator provides comprehensive administrative and operational support for the Music Ministry and Abendmusik programs. This role ensures effective communication, organized workflow, accurate financial processing, and smooth coordination of events, rehearsals, worship services, and program logistics. The position supports the Minister of Music, Associate Minister of Music, Executive Director of Abendmusik, church staff, and volunteers.

POSITION RESPONSIBILITIES

1.     ADMINISTRATIVE FUNCTIONS (Unless otherwise noted, the responsibilities apply to both Music Ministry and Abendmusik.)

a.     Answer incoming calls and messages in a timely manner and serve as primary point of communication.

b.     Prepare internal and external communications and assist with promotional activities.

c.     Coordinate the building calendar for events.

d.     Manage copying, printing, mailing, and scanning of materials.

e.     Review and process invoices and reconcile credit card statements accurately and promptly.

f.      Process receipts and donations according to established guidelines.

g.     Update the church’s ministry platform and manage and maintain Abendmusik’s donor management system.

h.     Coordinate events logistics (i.e., meals, retreats, workshops, tours, festivals, camps, fundraisers) including registrations, data management, and financial details.

i.      Coordinate logistics, itineraries, and hospitality needs for guest musicians.

j.      Maintain the filing structure and documentation within Dropbox.

k.     Attend and participate in weekly staff meetings.

l.      Take minutes for requested meetings and prepare for subsequent approval.

2.     WORSHIP SERVICE SUPPORT

a.     Compile and provide information for weekly service bulletins.

b.     Gather worship materials and bulletins for choirs prior to services.

c.     Assist with  the monthly payment of contracted musicians and obtain W-9s as needed.

d.     Archive worship service bulletins and programs.

3.     MUSIC MINISTRY SUPPORT

a.     Manage the music library including distribution and filing of music with the assistance of volunteers, tracking of borrowed music, and ordering and timely return of rented or borrowed music.

b.     Organize and maintain choir rosters, choir robes and folders/boxes, choir directories, materials for new choir members, and the choir room before and after all rehearsals and events.

c.     Coordinate music licensing and weekly reporting of print and livestream copyrighted music (ONE LICENSE, CCLI).

d.     Assist with updating and maintaining Music Ministry information boards.

4.     ABENDMUSIK SUPPORT

a.     Participate in the development of Abendmusik’s season program by solicitating advertisers in coordination with the Executive Director and developing the list of sponsors and donors.

b.     Assist with developing and coordinate printing of the Abendmusik concert programs.

c.     Provide support for Abendmusik events in coordination with the Artistic Director, Executive Director, and volunteers as well as coordinating livestreamed events with the Media team.

d.     Manage the Abendmusik social media accounts (YouTube channel, Facebook, Instagram, X) in coordination with Communications Coordinator.

e.     Provide support for Abendmusik board meetings including meeting materials, communications, logistics, and meeting minutes permanent retention.

f.      Maintain the archives of season and concert materials.

g.     Coordinate music licensing and quarterly reporting of concerts and livestreamed concerts (ASCAP).

5.     OTHER DUTIES

a.     Serve as a backup for other church administrative functions.

b.     Perform other duties as assigned.

POSITION REQUIREMENTS: Bachelor’s degree in business, arts management, or music preferred, or comparable years of experience. Minimum of two years related experience in administrative support or arts administration.

RESPONSIBILITIES REQUIRE:

·      Strong interpersonal skills and ability to build relationships and work effectively with others.

·      Excellent oral and written communication skills.

·      Ability to take proactive initiative, manage a variety of tasks and responsibilities simultaneously with accuracy and efficiency, and exercise independence and sound judgment.

·      Strong organizational and prioritization skills with attention to detail and commitment to follow-through and follow-up.

·      Ability to be discrete with confidential information.

·      Proficiency in a Windows technology environment using email, Microsoft and Google tools, Dropbox, QuickBooks, and web technologies as well as customer/donor management systems.

·      Ability to operate office equipment including computers, printers, copiers, scanners, and telephones.

·      Ability to move around the office with occasional reaching, bending, and lifting.

POSITION DETAILS

 ·       Location: Lincoln, Nebraska (Note: This position requires on-site presence and is not a remote role.)

·       Compensation: $20-22 hour (non-exempt, non-benefits eligible)

·       Work Hours: 24 to 30 hours per week

·       Reports to: Tom Trenney, Minister of Music

·       Supervisory Responsibilities: Volunteers

How to Apply:
Please submit a cover letter and resume to Addie Vortherms, addie@firstplymouth.org. Applications may also be submitted by mail or in person at 2000 D Street, Lincoln, NE 68502.

This document does not create an employment contract, implied or otherwise, other than "at will" employment relationship.